Formula control
Master Formulation Records, calculations, BUD rationale, references, packaging, storage, and controlled revisions in one connected record.
Ontario non-sterile compounding
Compounding documentation, organized for clear oversight.
Build and maintain a connected documentation system designed to support alignment with NAPRA Model Standards and Ontario College of Pharmacists expectations.
Independent documentation support. Professional review and pharmacy approval remain essential.
Document control
One connected recordRA
Risk assessmentRationale, references, mitigation
ReviewedMF
Master formulationFormula, process, BUD, QC
ApprovedCR
Compounding recordTraceability and verification
Per batchQA
Quality trailDeviations, CAPA, recalls
OngoingDesigned around
Risk assessmentDocument controlTraceabilityQuality assuranceOntario · Non-sterileDocumentation system
Every controlled document has a place—and a relationship.
Move beyond disconnected Word files and folders. Connect the formula, its risks, the people, the equipment, each preparation, and the quality trail.
Risk assessment
Document preparation risk, personnel risk, cumulative risk, mitigation measures, supporting references, and scheduled reassessment.
Preparation records
Trace ingredients, lots, expiry dates, quantities, stage checks, final verification, release, and linked quality events.
People & procedures
Keep SOPs, staff acknowledgements, training, skills assessments, supervisor oversight, and corrective training current.
Equipment & environment
Organize cleaning, calibration, maintenance, temperatures, facility checks, and manufacturer-recommended review intervals.
Quality assurance
Link deviations, complaints, incidents, recalls, corrective actions, effectiveness checks, and inspection exports.
Standards framework
Built to make expectations visible.
A structured crosswalk helps the pharmacy see what is documented, who approved it, when it must be reviewed, and where the supporting evidence lives.
CompEX is a Saskatchewan implementation resource. Ontario requirements and OCP-adopted standards remain controlling for Ontario practice.
ExpectationDocumentation response
Risk for every preparationAssessment, references, mitigation, assigned level, annual review
Current approved formulaVersion control, technical review, supervisor approval, archived revisions
Ingredient traceabilitySupplier, lot, receipt, expiry, SDS, recall links
Personnel competencyTraining matrix, skills assessment, acknowledgements, corrective actions
Quality assuranceVerification, deviations, CAPA, incidents, audit history
Controlled workflow
From first assessment to an inspection package.
Professional judgment stays with the pharmacy. The system makes that judgment easier to document, approve, retrieve, and maintain.
- 01
Assess
Review the pharmacy, formula, ingredients, frequency, facilities, and cumulative risk.
- 02
Develop
Create the risk assessment, MFR, SOPs, forms, logs, and supporting references.
- 03
Review
Complete technical review with the pharmacy's designated compounding professionals.
- 04
Approve
Record the authorized version, effective date, signatures, and review schedule.
- 05
Use
Complete preparation records with traceability, stage checks, and final verification.
- 06
Maintain
Track reviews, training, equipment, QA events, revisions, and inspection packages.
Professional services
Clear scope. Clear fees. No surprise billing.
Starting prices are shown in Canadian dollars. Every pharmacy receives a written scope and quote before project work begins.
Virtual consultation
$175per hour
Focused guidance for documentation questions, priorities, and next steps.
- 60-minute private video meeting
- Paid in full when booked
- 15-minute introductory call available at no charge
Documentation gap review
$750starting price
A structured remote review of the pharmacy's current documentation system.
- Up to three document-review hours
- Written priority findings
- 45-minute findings meeting
On-site pharmacy review
$1,250half-day starting price
An in-person documentation review at the pharmacy—not a regulatory inspection.
- Preparation and up to four hours on site
- Written summary and priority actions
- Full-day review from $2,000
Documentation support
Customwritten project quote
Defined projects for templates, SOPs, MFR frameworks, remediation, or follow-up.
- Scope confirmed before work begins
- Follow-up support at $175 per hour
- Pharmacy approval remains required
Payment
Virtual consultations are prepaid. Review packages and projects require a 50% booking deposit, with the balance due before the final report is released.
Travel
Travel within 30 km is included. Travel from 31–100 km is $150. Longer travel is quoted separately; approved parking, tolls, flights, and accommodation are billed at cost.
Tax & professional boundary
HST is additional where applicable. Services provide documentation support and do not constitute an OCP inspection or guarantee regulatory compliance.
Private portal
See the whole documentation picture without opening ten folders.
One role-based workspace for document status, formula reviews, training, equipment, quality events, and inspection exports.
- ✓ Current approved version at the point of use
- ✓ Review dates and missing-record alerts
- ✓ Full authorship, approval, and audit history
Documentation controlGood morning
SPActive formulas9
Reviews due2
Open QA0
Review queueThis month
Risk assessmentAnnual review due
Jul 28Equipment calibrationMazerustar mixer
Aug 04Staff acknowledgementCleaning SOP v3
2 of 3Start with a gap review
Make the current state clear before creating more documents.
Review existing formulas, records, SOPs, training, equipment logs, and QA documentation against the pharmacy’s actual compounding scope.
Emaildscompoundcanada@gmail.comProfessional boundary
CompoundDocs Canada is an independent documentation-support service. It is not affiliated with, endorsed by, or approved by NAPRA or OCP.